Scaleable Full-Service Packages

The OnPoint Proposal Manager ensures the development a first-class proposal every time. Each proposal service package is tailored to our client's individual needs enabling a truly personalized experience.

• Implements the proposal schedule and maintains current content status
• Management and coordination of all proposal activities
• Facilitates communication in regards to contractual, legal and insurance requirements
• Ensures proposal team and all stakeholders have a full understanding of proposal requirements and task allocations
• Facilitates open communication with all proposal stakeholders such as joint-venture partners, subcontractors and sub-consultants.
• Maintains open lines of communication will entire proposal team

RFP Summary and Analysis - Each RFP/RFQ is summarized in 2-3 pages which provides a clear, concise, user-friendly summary of the administrative, technical and proposal document requirements, as defined by the contracting authority. This greatly assists with the bid/no bid decision-making process.

Internal Proposal Schedule - An internal proposal preparation schedule is prepared by OnPoint and approved by the client, prior to commencement of proposal work. A clearly defined, and approved, schedule ensures time is properly allocated to each phase.

Content Allocation Matrix - A user-friendly matrix outlining each proposal requirement based on the evaluation criteria, as set out by the contracting authority, is developed. Each section of the proposal is then assigned to an individual in the proposal team. The OnPoint Proposal Manager conducts regular status checks on each section and maintains a current version of the matrix.

Proposal Template - A clean, professional, and original proposal template is developed. Templates are created in conjunction with each client's corporate branding policy to ensure consistency and brand recognition.

Proposal Kick-Off Meeting - A proposal kick-off meeting is facilitated by the OnPoint Proposal Manager. The RFP Summary, Proposal Schedule, Content Allocation Matrix, Proposal Template and technical strategy are discussed, acknowledged and approved by the proposal team.

Content Development - Using the Proposal Template and the Content Allocation Matrix, each section of the proposal will be developed by the individual proposal team members and supported by the OnPoint Proposal Manager.

Editing - During the content development phase, each section of the proposal will be edited by OnPoint to ensure that each point is properly addresses and that the proposal is largely compliant with all RFP requirements. Once a final draft has been achieved, a copy edit will be performed on the entire document which will ensure that all errors are detected and corrected.

Team Reviews - Each proposal is subject to three reviews at the first draft, final draft and compliance review stages.

Compliance Check - Once all editing and reviews have been completed, the OnPoint Proposal Manager reviews the entire RFP and proposal to ensure that ALL requirements have been addressed.

Production & Delivery - We provide full-service colour printing, binding, packaging and shipping of the highest quality to ensure timely delivery of a professional and polished document to the contracting authority.

Follow-up & Clarification Questions - Upon request of the client, the OnPoint Proposal Manager will ensure that all clarification questions posed by the contracting authority are answered quickly and concisely.